Exhibitor Function Space Information
MEMORANDUM
To:	2005 AANS Annual Meeting Exhibitors
From:	Paula S. Nedza Meeting Services Coordinator
RE:	Requests for Function Space 2005 AANS Annual Meeting New Orleans, Louisiana April 16-21, 2005
We are thrilled that you have chosen to exhibit at the 73rd Annual Meeting of the American Association of Neurological Surgeons April 16-21, 2005 in New Orleans, Louisiana.
To assist you in making the most of your participation at the AANS Annual Meeting, we will secure appropriate function space for you to hold any meetings or social events. Please complete the attached Request for Function Space Form(s) as necessary. This form must be completed in its entirety to ensure proper space allocation.
The deadline for receipt of your Request for Function Space Form is Friday, January 14, 2005. We cannot ensure that event requests received after this date will be able to secure appropriate space.
Following receipt of your request, you will receive confirmation of your space assignment and hotel contact information. The representative from the assigned hotel will receive a copy of your space confirmation letter and will then contact you directly to discuss the details and method of payment for your event.
If you will be holding an event at a venue other than one of the AANS official hotels, and therefore do not need assistance in securing space, please let me know of your event, location, date and time. We would like to be prepared to answer any attendee questions and direct them to the appropriate place.
If you have any questions, please do not hesitate to contact me at psn@aans.org or 847-378-0536. I look forward to assisting you in planning a successful event at the 2005 AANS Annual Meeting in New Orleans.
IMPORTANT INFORMATION REGARDING YOUR FUNCTION
Function space at any of the official AANS Annual Meeting hotels must be booked using the attached form. Hotels are not authorized to confirm any exhibitor or ancillary group event without first receiving a copy of your space confirmation letter from the AANS Meeting Services Department.
If you will be holding an event at a venue other than one of the AANS official hotels, and therefore do not need assistance in securing space, please let me know of your event, location, date and time. We would like to be prepared to answer any attendee questions and direct them to the appropriate place.
Functions may not be scheduled in direct conflict with the Scientific Program or any official AANS social function. (Meetings that will be attended exclusively by an exhibiting company's personnel are exempt from this policy.)
Below is a listing of the days and times available for functions that will include meeting attendees:

Function space is assigned on a first come, first served basis. Requests received after the January 14th deadline may not be able to secure appropriate space.