Online Privacy Statement
Last Updated July 2013
The American Association of Neurological Surgeons ("AANS") respects your privacy and is committed to protecting it at all times. The AANS strongly believes that if electronic commerce and online activities are to flourish, consumers must be assured that information provided online is used responsibly and appropriately. This online privacy statement explains how the AANS collects, uses and safeguards information on its website. This Online Privacy Statement applies only to information collected by the AANS through its website. To protect online privacy, the AANS has implemented the following policy.
This policy applies to your use of the www.aans.org website (the "Site"), which is operated by or on behalf of the AANS. This policy does not apply to your use of other websites to which this Site may link. This policy covers only information collected on this Site and does not cover any information collected offline by us.
Changes to the Online Privacy Statement
As our organization, membership and benefits change from time to time, this Online Privacy Statement is expected to change as well. We reserve the right to amend the Online Privacy Statement at any time, for any reason. We will post a notice that this Online Privacy Statement has been amended by revising the "Last updated" date at the top of this page.
Most data the AANS collects are used only to help the AANS better serve its members and the neurosurgical community. It is our policy to collect and store only personal information that our members and visitors knowingly provide.
From General Users. The AANS does not collect personal information from users browsing this Site, except through specific feedback forms. Completion of these forms is optional. Users of the public areas of the Site browse anonymously. Only aggregate data -- such as the number of hits per page -- are collected. Aggregate data are only used for internal and marketing purposes and do not provide any personally identifying information.
From AANS Members, Conference Registrants, and Customers. While not collected on the Site, the AANS may collect information that includes name, affiliations, business phone, and e-mail provided to the AANS through membership applications, meeting or seminar registrations, publication orders, and subscriptions. Additionally, for some e-mails sent in HTML format by the AANS to its members through its listservers and electronic newsletters, the AANS will monitor whether a recipient subsequently clicks through to links provided in the message. This information is for the exclusive use of the AANS and is used to enhance its products and the distribution of those products to its members.
Personal information may be used for internal AANS purposes by authorized AANS staff. Personal information will not be released to third parties except as noted below:
- The AANS provides a copy of some of its information regarding members to other not-for-profit educational organizations, for use in encouraging participation in Continuing Medical Education (CME) programs. The information the AANS provides to these organizations includes only the name and address of the AANS member.
- Certain limited information (i.e., name and address of AANS members) may be provided to other organizations whose missions are consistent with the mission of the AANS, in accordance with established procedure.
- Members of the public, through the Site's Find a Board-Certified Neurosurgeon listing, may obtain limited information about practicing AANS members, including name, address, telephone number and URL.
- Pre-registration lists, including the AANS member's name and address, are available for sale to exhibitors in advance of the AANS Annual Meeting and prior to some Joint Section Meetings. In addition, certain personal information, including only the AANS member's name, address, telephone and practice focus, is available at the AANS Annual Meeting to exhibitors through a "lead system" mechanism. After the AANS Annual Meeting, exhibitors may purchase a list of the names and addresses of the physician attendees at the AANS Annual Meeting.
- Third Party service providers in connection with purchases, orders, or registration for goods or services through the Site. Our contractual arrangements with such third parties outline the third parties' use of personal information. The AANS does not permit such third parties to use or share your personal information except as necessary to execute the financial transaction.
At the current time, we are not aware of any other circumstances under which the AANS will provide or sell personal information collected online to third parties.
We track how our Site is used by both anonymous visitors and visitors who interact with the Site and we may store some information on your computer. One way we track is by using "cookies." A cookie is a small file or string of text on the Site user's computer that is used to aid Web navigation. Two types of cookies are commonly used. A session cookie is created by a Web site when that Web site is accessed; that type of cookie is automatically deleted by closing the Web browser. A persistent cookie is a cookie that is stored on the hard drive of the user's computer for a period of time chosen by the Web site that sets the cookie, usually for a number of years, unless the user deletes it manually. This policy distinguishes between short-lived cookies and long-lasting cookies. Short-lived cookies include all session cookies and those persistent cookies that are set to be stored for no more than one week. AANS-related Web sites may at times require users to accept short-lived cookies in order for the Web sites to function properly. Long-lasting cookies may be used on the site to track visitor practices to help determine which site features and services are most important and guide editorial direction. Other long-lasting cookies may make it possible for the user to access the site without requiring entry of a user name or password, allow the user to view different restricted areas of the site without reregistering, allow the user to personalize the site for future use and provide other features and benefits. Users who do not desire the functionality created by the long-lasting cookie should have the option to disable the long-lasting cookie function, either by indicating when asked that they do not wish to have a long-lasting cookie created or by disabling the long-lasting cookie function on their Web browser. Individuals should be able to opt out of long-lasting cookie functions that permit tracking of personal information at any time. Further, you should have the option of setting your browser to reject cookies. However, doing this will hinder performance and negatively impact your experience on our Site.
Cookies are required for the Members-Only and e-commerce sections of the Site. Cookies are essential for site administration and security.
Another way we track site activity is by using transparent electronic images called "clear GIFs," "Web bugs," or "Web beacons" on this Site's Web pages. These images count the number of users who visit that page from specific banner ads outside www.aans.org or through e-mail links. A similar image, sometimes called a "spotlight tag," is used on this site's Web pages where transactions take place. The spotlight tag collects numeric information, such as the dollar amount of an online purchase, to help us understand usage of the site. We do not use any of these electronic images to collect personally identifiable information.
Retaining Personal Information
The AANS retains personal information regarding members indefinitely and personal customer data for at least five years as dictated by business and legal requirements.
Credit Card Account Information
Credit card information provided to the AANS, such as credit card numbers, will be used only for billing purposes, to fill orders, to provide services, and for meeting(s) registration(s).
For publication orders and for annual meeting(s) registration(s), this may involve providing your credit card number to our designated business partners. The AANS and its designated partners will only use your credit card number to process transactions you request.
When members and customers choose to pay using their credit cards, the AANS submits the information needed to obtain payment to the appropriate clearinghouse. Credit card information provided to the AANS will never be sold or shared with any other party, except as noted above. Neither the AANS, nor its designated partners and agents, disclose credit card account information provided by its members and customers to outside parties.
By purchasing products or services or registering for events that requires the disclosure of your financial information on the Site, you consent to our providing your financial information to our service providers and to such third parties as we determine is necessary to process your transactions.
Links to Other Sites
Users will find content on this Site that link to the sites of organizations who have resources for the purposes of education and information in connection with the AANS. We do not control the contents or links that appear on these sites. In addition, these sites or services, including their contents and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies, or no policy (policies) at all. We encourage you to review the privacy policies of any third party sites or services before providing any of them with your personal information.
From time to time this Site requests information from users by way of surveys. Participation in these surveys is completely voluntary and the user has a choice whether or not to disclose information. Information requested may include contact information and demographic information. Survey information may be used for purposes of monitoring or improving the use and satisfaction level associated with the site, with membership services, or with issues affecting the neurosurgery community.
This Site and the information it contains are provided as a service by the AANS. This system is monitored to ensure proper operation, to verify the functioning of applicable security features, and for comparable purposes. Anyone using this system expressly consents to such monitoring. Unauthorized attempts to modify any information stored on this system, to defeat or circumvent security features, or to utilize this system for other than its intended purposes are prohibited and may result in criminal prosecution.
No website is 100% secure. You can usually tell whether encryption is being used by noting the "locked" or other status indicator on the browser you are using. If the browser you are using does not indicate that the session is secure (e.g., by displaying a lock, a key or similar icon), you should assume that the connection is not secure and that third parties will receive the information shared by you and us during that part of the session.
If you are visiting the Site from outside of the United States, your connection may be through and to servers located in the United States, your registration, entries, order or other use of the Site may be fully processed in and from the United States and all information you provide may be processed and maintained in our servers and internal system located within the United States. By using the Site, you authorize the export of personal information to the United States and its storage and use as specified herein when you provide such information to us.
Limitations of Liability
THE AANS MAKES NO CLAIMS, PROMISES OR GUARANTEES ABOUT THE ACCURACY, COMPLETENESS, OR ADEQUACY OF THE CONTENTS OF ITS SITE AND EXPRESSLY DISCLAIMS LIABILITY FOR ERRORS AND OMISSIONS IN THE CONTENTS OF THIS SITE. NO WARRANTY OF ANY KIND, IMPLIED, EXPRESSED OR STATUTORY, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF NON-INFRINGEMENT, TITLE, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND FREEDOM FROM COMPUTER VIRUS, IS GIVEN WITH RESPECT TO THE CONTENTS OF THIS WEB SITE OR ITS HYPERLINKS TO OTHER INTERNET RESOURCES. REFERENCE IN THIS WEB SITE TO ANY SPECIFIC COMMERCIAL PRODUCTS, PROCESSES, OR SERVICES, OR THE USE OF ANY TRADE, FIRM OR CORPORATION NAME IS FOR THE INFORMATION AND CONVENIENCE OF THE PUBLIC, AND DOES NOT CONSTITUTE ENDORSEMENT OR RECOMMENDATION BY THE AANS.
There is currently no mechanism for members to opt out of inclusion in the online membership directory. However, members may limit the amount of personal information included in the directory and may opt out of other informational formats available to third parties. Contact the AANS Membership Department at: email@example.com for further information.
You may opt-out of receiving email communications by using the opt-out instructions included in an email you may receive from us.
Correcting and Updating Personal Information
The AANS encourages members to update and correct their personal information regularly online. A review and update section is included on the AANS Site and can be reached via the Online Directory.
If you have any questions or concerns about this Online Privacy Statement, you can contact us at firstname.lastname@example.org. You can also send us mail at:
American Association of Neurological Surgeons
5550 Meadowbrook Dr.
Rolling Meadows, IL 60008
THESE LEGAL NOTICES ARE SUBJECT TO CHANGE WITHOUT NOTICE