Exhibitor Function Space Request Guidelines
If your company would like to hold a meeting or social function while in New Orleans, you must be a contracted exhibitor and arrangements must be made through the AANS Meetings Department. To request space for a meeting or social event in New Orleans, please complete and submit the online Request for Function Space form A request form will need to be submitted for each meeting or event your company wants to schedule.
Function space is not available at the convention center, however Expo suites will be available on the Exhibit Floor. Please contact Kim Schrader, AANS exhibits manager, at email@example.com for more information on expo suites.
Ancillary meeting space is available only at the venues and hotels where AANS has contracted space. The AANS must approve all meetings held during the 2018 AANS Annual Scientific Meeting, even if it is held at an alternate hotel. Once approved, the group will be able to work directly with the hotel. All meeting space requests at the New Orleans Marriott, AANS Headquarters Hotel, located at 555 Canal Street will be assigned on a first-come basis. Room assignments and further details will be confirmed at the end of February. Fees may apply. The New Orleans Marriott is less than a mile from the Ernest N. Morial Convention Center. When deciding on the timing of your function, please allow an average of 30-minutes travel time between the hotel and the convention center
The deadline for receipt of your Request for Function Space form is Friday, Jan. 5, 2018. Requests received after Jan. 5, 2018 will be on a space-available basis. Direct all questions to Sue Christiansen at firstname.lastname@example.org or 847.378.0536.
The AANS prohibits the scheduling of events at times that conflict with the Scientific Program or any official AANS social function. Below is a list of the approved dates and times for affiliate functions, and the link to the Marriott catering menus.
Friday, April 27, 2018: All Day
Saturday, April 28, 2018: All Day
Sunday, April 29, 2018: Prior to 4:45 p.m.
Monday, April 30, 2018: Prior to 7 a.m./After 6 p.m.
Tuesday, May 1, 2018: Prior to 7 a.m./After 6 p.m.
Wednesday, May 2, 2018: Prior to 7 a.m./After 5 p.m.
Marriott Catering Menus
For more information or questions, contact Sue Christiansen, meetings coordinator, at email@example.com or 847.378.0536.