Submitting Your Presentation

Note: The Presentation Management Site Opens March 15, 2019

If you do not know your login name, click the "Forget Your Password?" link on the login page. When you enter your email address, both your login name and temporary password will be emailed to you. If you are still having trouble please contact us HERE.

Uploading Files:

Step 1: After Registration please use the actual show URL to access the Presentation Management website. When creating your password, the minimum length is 6 characters.
Step 2: Locate the desired session you wish to upload to. Important: When naming your file, please keep the length under 30 characters and do not include special symbols $ & + , / : ; = ? @ " <> # % { } | \ ^ ~ [ ] `as this will prevent your presentation from uploading through the submission website.
Step 3: Click the “Upload” green button.
Step 4:Browse out to your upload file/files target location, select the file(s) to upload, and click on “Open”.
Step 5: If your upload is successful, you will receive a pop up message indicating that the upload was successful and your files will appear listed under the appropriate session/presentation.

Supported Formats

PPT, PPTX The Presentation Management system for The 2019 AANS Annual Scientific Meeting and The Benzel Symposium is optimized for PowerPoint, whether created on a PC or MAC. To take advantage of advanced media support in PowerPoint, we recommend all PPT files be converted to the PPTX format. You can find the convert feature located under “File, Help” when you have your PowerPoint open.

PDF; Supported.

KEY; Keynote files are not supported. Please export your presentation as a PowerPoint or PDF file for upload, and be sure to review the result in the Speaker Ready Room.

Prezi files are currently unsupported for upload. Please ask for assistance in the Speaker Ready Room.

Video and Audio File Support

Please see this article for file formats supported within PowerPoint.

Please consider compressing your videos. If you’ve authored your PowerPoint as a PPTX, there are tools within PowerPoint to do this automatically. Instructions are found here.

If you will be converting or authoring videos, we recommend H.264 encoding at less than a 5Mbps bitrate for best performance. Typical resolutions in the meeting room will be 1024x768 for 4:3 presentations and 1280x720 for 16:9 presentations.
If you plan to play a DVD as part of your presentation, please notify a technician in the Speaker Ready Room so arrangements can be made for assistance in your meeting room.

Considerations for custom fonts

We only supply fonts that are included with Office 2013. For a list, see this article. If you need a specialized font, it should be embedded into your PowerPoint presentation. Some licensed fonts may not embed and should be replaced with a font included with Office. Click here for an explanation of this process

Any Links to Web Pages?

Meeting Room computers are not connected to the Internet. Links to web pages will not function and may cause issues if clicked accidentally during your presentation. We strongly recommend removing all internet links from your presentation.

Before You Depart, Backup

Please bring a copy of your presentation along with you when you depart for your meeting. Copy your PowerPoint and all movies to a folder on a USB or CD-ROM. While PowerPoint 2013 and later will embed movies by default, you should still bring the videos just in case. Not all prior versions of PowerPoint will embed movies. It is a good practice to keep a second copy of your presentation and movies in your luggage.

Arriving At Your Meeting

Speaker Ready Room:
Speakers must check-in at the Speaker Ready Room at least 4 hours prior to their scheduled presentation. The computers in the Speaker Ready Room will be configured with hardware and software exactly like the ones in the meeting room. It is imperative that you review your presentation in the Speaker Ready Room. This is where our technicians can help resolve any compatibility or formatting issues and explain the in-room setup.

Speaker Ready Room Hours of Operation

The Evandro de Oliveira Symposium: Rancho Santa Fe 1, Marriott Marquis Hotel

Thursday, April 11, 2019 11a.m.- 6:00 p.m.
Friday, April 12, 2019 6 a.m.- 5 p.m.

The Benzel Symposium: Room 22, San Diego Convention Center

Thursday, April 11, 2019 11a.m.- 5:30 p.m.
Friday, April 12, 2019 7 a.m.- 5 p.m.

AANS Annual Meeting: Room 22, San Diego Convention Center

Saturday, April 13, 2019 7:15 a.m.- 4:30 p.m.
Sunday, April 14, 2019 7 a.m.- 4 p.m.
Monday, April 15, 2019 8 a.m.- 5 p.m.
Tuesday, April 16, 2019 8:30 a.m.- 5 p.m.
Wednesday, April 17, 2019 8:30 a.m.- 4 p.m.

Giving Your Presentation

Please arrive at your designated meeting room 30 minutes before the start of your session. At the lectern there will be a monitor set in front of you where you can follow your presentation. Simply click your name on the display, select the start button, and your PowerPoint will launch automatically. At the end of your presentation, the display will return to the list of presenters.

Speak directly into the microphone in a normal voice and do not handle the microphone while speaking. If you have any difficulties or need any assistance, just click the “ASSISTANCE NEEDED” button and a technician will be immediately sent to your room.

Thank You!

By following the guidelines above, we are confident that Freeman Presentation Management will ease the process of delivering your presentation. Should you have any questions not addressed in this document, please feel free to email us at: