Function Space Request

Function Space Request

To secure function space for your organization to host a meeting or social event during the 2020 AANS Annual Scientific Meeting in Boston, complete and submit the online Request for Function Space form. Forms must be submitted to the AANS Meeting Services Department for approval by Monday, Jan. 6, 2020. A request form is needed for each meeting or event that a group, organization or company wants to schedule. Space will be assigned at The Westin Boston Waterfront, on a first-come basis. Room assignments and further details will be confirmed in mid-February. Fees may apply. The Westin Boston Waterfront is connected to the Boston Convention and Exhibition Center. When deciding on the timing of a function, please allow an average of 15-20 minutes walking time between the hotel and the convention center.

 

Ancillary meeting space is not available at the convention center. The AANS Meetings Department must approve all meetings and social events held during the 2020 AANS Annual Scientific Meeting, even if it is held at an alternate hotel or restaurant. Once approved, the group will be able to work directly with the hotel or venue. Meeting space is available only at the venues and hotels where the AANS has contracted space. Any Request for Function Space form received after the Jan. 6, 2019, deadline will be on a space-available basis. Please direct all questions to Meetings Manager Sue Christiansen at scc@aans.org or 847.378.0536.

No entertainment functions, meetings, satellite symposiums or social functions may be scheduled to conflict with AANS Annual Scientific Meeting program hours. Below is a list of the approved dates and times for affiliate functions, and the link to the Westin catering menus.

  • Friday, April 24, 2020: All Day
  • Saturday, April 25, 2020: All Day
  • Sunday, April 26, 2020: Prior to 4:30 pm
  • Monday, April 27, 2020: Prior to 7 am/During lunch from 1-2 pm/After 5:30 pm
  • Tuesday, April 28, 2020: Prior to 7 am/During lunch from 1-2 pm/After 5:30 pm
  • Wednesday, April 29, 2020: Prior to 7 am/During lunch from 1-2 pm/After 5 pm

For more information or questions, contact Meetings Manager Sue Christiansen at scc@aans.org or 847.378.0536.