Function Space Request

Function Space Request

Exhibitor Function Space Request Guidelines

If a company would like to hold a meeting or social function during the 2020 AANS Annual Scientific Meeting in Boston, the company must be a contracted exhibitor and arrangements must be made through the AANS Meetings Department. Complete and submit the online Request for Request for Function Space form to request space for a meeting or social event. A request form is needed for each meeting or event the company wants to schedule.

Function space is not available at the convention center; however, expo suites will be available on the Exhibit Floor. Contact Kim Schrader, AANS exhibits manager, at for more information on expo suites.

Exhibitor meeting space is available only at the venues and hotels where the AANS has contracted space. The AANS must approve all meetings and social events held during the 2020 AANS Annual Scientific Meeting, even if it is held at an alternate hotel or restaurant. Once approved, the company is able to work directly with the hotel or venue. All meeting space requests at The Westin Boston Waterfront, the AANS Headquarters Hotel located at 425 Summer Street, will be assigned on a first-come basis. Room assignments and further details will be confirmed in mid-February. Fees may apply. The Westin Boston Waterfront is connected to the Boston Convention & Exhibition Center. When deciding on the timing of your function, please allow an average of 15-20 minutes walking time between the Westin and the convention center.

The deadline for receipt of your Request for Function Space form is Monday, Jan. 6, 2020. Requests received after Jan. 6, 2020 will be approved on a space-available basis.

The AANS prohibits the scheduling of events at times that conflict with the Scientific Program or any official AANS social function. Below is a list of the approved dates and times for affiliate functions and the link to the Westin catering menus.

  • Friday, April 24, 2020: All Day
  • Saturday, April 25, 2020: All Day
  • Sunday, April 26, 2020: Prior to 10:30 am
  • Monday, April 27, 2020: Prior to 7 am/After 5:30 pm
  • Tuesday, April 28, 2020: Prior to 7 am/After 5:30 pm
  • Wednesday, April 29, 2020: Prior to 7 am/After 5 pm

For more information or questions, contact AANS Meetings Manager Sue Christiansen at or 847.378.0536.