Abstract Guidelines & FAQs

The educational program for the 2022 American Association of Neurological Surgeons (AANS) Annual Scientific Meeting includes the presentation of scientific data in general and subspecialty section sessions as Oral Presentations and E-posters. Abstracts are peer-reviewed and scored on scientific merit, originality and the relevancy to the field of neurosurgery. Although scientific data is important, the quality of the abstract is the primary determinant for acceptance by the AANS Scientific Program Subcommittee.

Registration/Attendance Requirement

  • The presenting author of an Oral Presentation or E-poster must register to attend the 2022 AANS Annual Scientific Meeting by Monday, February 28, 2022.
  • The presenting author of a Late-breaking Abstract must register to attend the 2022 Annual Meeting by Tuesday, March 15, 2022.

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Changing the Presenting Author for an Abstract

  • If the presenting author is not able to attend the meeting, a Change of Presenting Author Form must be completed and submitted by Monday, February 28, 2022. Complete the form and forward it to rmarchi@aans.org. No change will be made without receipt of the completed form.
  • After the change, all correspondence will then be addressed and sent to the new presenting author.
  • New presenting authors must register for the meeting by Monday, February 28, 2022.

Accessing an Abstract after the AANS Abstract and Late-breaking Abstract Center Close

Accepted abstracts will not be shown in Abstract Corner once the submission deadline date has passed. To print a copy of your accepted abstract, log into the Conference Harvester with your access key and go to the “Review Abstract” Task.

Important Dates

February 2022
Tuesday, Feb. 15, 2022 The Late-breaking Abstract Center closes at 5 pm CT.
Tuesday, Feb. 28, 2022 Registration and Presenting Author Change Form submission deadline for accepted Oral and Eposter abstract presenters.
  • The presenting author must be registered for the 2022 AANS Annual Scientific Meeting, if they are not the abstract will be declined and withdrawn. Late registrations will not be taken – no exceptions.
  • Late-breaking Abstract Center notification emails are sent to each submission’s presenting author.
    March 2022
    Monday, March 7, 2022 Presentation Management site opens for all Eposter presentations to upload video presentations and PDF posters.
  • o The Eposter presenting authors must be registered for the onsite 2022 AANS Annual Scientific Meeting or Virtual Meeting to access the upload site. If they are not the abstract will be declined and withdrawn. Late registrations will not be taken – no exceptions.
  • Tuesday, March 8, 2022 Late-breaking Abstract invitation acceptance deadline.

    Late-breaking Abstract registration deadline.
    Presenting Author Change Form and registration deadline for Late Breaking Abstracts.

  • The presenting author must be registered for the 2022 AANS Annual Scientific Meeting, if they are not the abstract will be declined and withdrawn. Late registrations will not be taken – no exceptions.
  • Monday, March 21, 2022 Eposter Presentation Management site closes.
  • If video presentation or PDF poster are not uploaded by this date only the original abstract submission will be shown in the meeting app.
  • Monday, March 28, 2022 Orchestrate site opens for all Oral Presentations to upload slides.

    The presenting author must be registered for 2022 AANS Annual Scientific Meeting to access the upload site.

    Late-breaking Abstract Center

    The late breaking abstract center is closed for submissions as of 5 pm CT on Tuesday, Feb. 15, 2022

    Regular Abstract Center

    The regular abstract center is closed for submissions as of 5 pm CT on Tuesday, Nov. 2, 2021

  • Submissions will open for the 2023 AANS annual meeting, May 2022
  • Frequently Asked Questions (FAQs)

    Visit abstractscorecard.com and log in using your MyAANS username and password to submit an abstract.

    Abstract Title — Titles should read as you want it to appear in meeting publications. Use title case capitalization, do not use all CAPITAL LETTERS and do not put a period at the end of the title. Example: This is a Properly Formatted Abstract Title

    Presentation Preference — Please note whether the preferred format is an oral presentation, poster or both. Note: Selecting “Oral Only” is indicating your preferred choice and is not a guarantee.

    Presenting Author (First Author) — The presenting author is the individual who is submitting the abstract and is required to register and attend the meeting.

    • The presenting author must submit under their own account. The presenting author is expected to present, if chosen. Presenting author account information/status at the time of submission is used to determine award eligibility.
      All correspondence is done via email with the presenting author.

    Co-authors — List full names with credentials and email addresses.

    Primary and Secondary Subject Categories

     

    Abstract Body — Include introduction, methods, results and conclusion sections. Text is limited to 300 words.

     

    Additional Information — This includes elements such as previous presentation of abstract, FDA approval, industry employment status, medical student/resident designation, senior author information, funding/database questions and award consideration. Note: Check the appropriate box(es) to be considered for awards.

    Disclosure — Disclosure is required for each presenting author, as well as agreement with Terms and Conditions.

    Review Work — There is a “Preview Abstract” option to review your abstract.

    Please proofread — before submission to avoid errors. The AANS will not make any edits.

    Submit — All tasks must be completed and the abstract status must read “COMPLETE” on the submission site home screen for the abstract to be included in grading. A confirmation email will be sent.

    Note — Abstracts cannot contain advertising, trade names or a product-group messaging. Include generic names or terms in your abstract content. If the abstract includes trade names, names from several companies should be used — not just trade names from a single company — to present all available treatment options. If trade names or company names are included in your abstract, the AANS reserves the right to remove them to ensure all scientific content is free from commercial bias.

    Yes, you can make edits until the submission deadline.

    Once the review process begins, no changes to the submitted abstracts are allowed — no exceptions. Any typographical or spelling errors, improperly formatted titles, missing co-authors, etc., will not be edited by anyone at the AANS.

    It is the responsibility of the submitter to review and verify all work submitted. Please remember, after making any changes to your abstract, you must save and resubmit the abstract, even if it was previously submitted. The abstract status must read “COMPLETE” on the submission site home screen for the abstract to be included in grading. A confirmation email will be sent for every resubmission.

    Oral Presentations The highest-ranked abstracts are selected for presentation in one of the plenary, scientific or section sessions. These sessions take place Saturday and Sunday of the meeting. When uploading slide presentations, the aspect ratio should be 16:9.

    The oral presentation upload site opens Monday, March 28, 2022.

    E-posters E-posters are a digital presentation of an abstract and can be viewed through the entirety of the AANS Annual Scientific Meeting on the meeting app, at app kiosks in the designated e-poster area at the convention center and on the virtual platform. Presenting authors have the opportunity to upload a supplemental PDF poster or a prerecorded video slide presentation to accompany their original abstract submission.

    The e-poster upload site opens Monday, March 7 and closes Monday, March 21, 2022. Late uploads are not accepted – no exceptions.

    All abstract submitters will be notified by email in mid-January 2022 regarding their abstract status.

    • With acceptance to present an oral presentation, the presenting author must register and attend the 2022 AANS Annual Scientific Meeting in Philadelphia.
    • With acceptance to present an e-poster presentation, the presenting author must register and attend the 2022 AANS Annual Scientific Meeting in Philadelphia or virtually.
    • Registration must be completed by Monday, February 28, 2022. If the presenting author does not complete registration by this date, all accepted abstracts submitted by the presenting author will be declined.

    No, the AANS does not allow for any charts, graphs or images in the abstract submission process.

    • All oral presentations are available live and in the meeting app.
    • E-poster abstracts are available on the virtual platform and in the meeting app. Kiosks displaying the app are located in a designated area at the convention center
    • All abstracts will be published in the Meeting App and virtual platform exactly as they are submitted, no exceptions – proofread before it is submitted to avoid errors.

    Each submission is blindly reviewed by neurosurgeons whose specialty is within the category of submission. Last year, the committee of reviewers had more than 125 neurosurgeons participate in the review process.

     

    Contact Information

    American Association of Neurological Surgeons
    5550 Meadowbrook Drive
    Rolling Meadows, IL 60008-3852

    Phone: 847.378.0500 or 888.566.AANS (2267)
    Website: www.aans.org
    Email: abstracts@aans.org