Payment & Refunds

A deposit of at least 50% of the total booth cost must accompany the original submission of the Exhibit Contract. The application will not be processed and space will not be assigned without the required deposit. The balance of the remaining fee, if applicable, is due on or before Jun. 21, 2021. If space is reserved after Jun. 21, 2021, full payment with contract submission is required to confirm. If full payment is not received by Jun. 21, 2021 date, the assigned space may be reassigned or sold and the deposit forfeited. Exhibitors will not be allowed to occupy assigned space until all monies due to the Association are paid in full. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages the amount paid for exhibit space reservation regardless of whether or not the Show Management enters into a further lease for the space involved.

Credit Card Payments

The online contract submission process provides an area for credit card payments. Amounts over $10,000 must be paid by check, EFT or wire transfer. Please contact Linda Griffin at lgriffin@aans.org for detailed information on an EFT or wire transfer. No refund will be made after Jun. 21, 2021.

Mail payments by check to:
AANS
2370 Eagle Way
Chicago, IL 60678-1023

Make checks payable in U.S. dollars drawn on a U.S. bank, to the American Association of Neurological Surgeons, Inc. Allow 10 days for receipt and processing of checks sent to the above address. If you wish to overnight your payment to this address, use ONLY United States Postal Service Priority Mail. Other overnight services do not deliver to the above address.

Booth Cancellation

Requests for cancellation of exhibit space must be made in writing. No refunds will be allowed for space left unoccupied during the 2021 AANS Annual Scientific Meeting. Refunds will be made in accordance with the following schedule:

  • Received by the AANS prior to May 21, 2021: full refund (less $200 processing fee)
  • Received by the AANS after May 21, 2021 and up to Jun. 21, 2021: forfeit 50% of total booth cost
  • Received by the AANS after Jun. 22, 2021: forfeit 100% of total booth cost

Space Reduction

Requests for reductions in exhibit space must be made in writing. Fax or email is accepted. Refunds for the originally contracted space will be made in accordance with the following schedule:

  • Received by the AANS prior to May 21, 2021: full refund (less $200 processing fee)
  • Received by the AANS after May 21, 2021 and up to Jun. 21, 2021: forfeit 50% of total booth cost
  • Received by the AANS after Jun. 22, 2021: forfeit 100% of total booth cost

Space assignment of a smaller booth is processed as a new booth purchase and handled separately from the reduction schedule above.

Expo Cancellation

In case the exposition shall not be held for any reason whatsoever, then and thereupon the rental and lease of space to the exhibitor shall be terminated. In such case the limit claim for damage and/or compensation by the exhibitor shall be the return to the exhibitor of the amount already paid for space for this specific event.