Function Space Request

Exhibitor Function Space Request Guidelines

The AANS will follow health regulations put forth by Centers for Disease Control and Prevention, Orange County Government and state mandates during the 2021 AANS Annual Scientific Meeting. Please review our Duty of Care plan on the AANS Annual Scientific Meeting website for more information. The guidelines will affect room sets and may limit room capacities. Meeting attendees will be required to wear masks, keep social distancing and hand sanitizers will be available in all meeting rooms.

If a company would like to hold a meeting or social function during the 2021 AANS Annual Scientific Meeting in Orlando, the company must be a contracted exhibitor. To secure function space for your organization during the 2021 AANS Annual Scientific Meeting, complete and submit the online Request for Function Space form available April 1. Forms must be submitted to the AANS Meeting Services Department for approval by Friday, April 30. A request form is needed for each meeting or event that a group, organization or company wants to schedule. Space is limited and will be assigned on a first-come, first-served basis at the Hilton Orlando. Room assignments and further details will be confirmed in late May. The Hilton Orlando is connected to the Orange County Convention Center South Building. Please allow an average of five minutes walking time between these two buildings.

Function space is not available at the Orange County Convention Center; however, expo suites are available on the exhibit floor. Contact Linda Griffin, AANS exhibits manager, at for information on expo suites.

The AANS Meetings Department must approve all meetings and social events held during the 2021 AANS Annual Scientific Meeting. For any group requesting function space at an alternate AANS hotel or other venue, once the request is approved, the group will be able to work directly with the hotel or venue. Any Request for Function Space form received after the April 30, 2021, deadline will be on a space-available basis and fees may apply.

No entertainment functions, meetings, satellite symposiums or social functions may be scheduled to conflict with AANS Annual Scientific Meeting program hours. Below is a list of the approved dates and times for affiliate functions, and the link to the Hilton catering menus.

Approved 2021 Function Dates

Friday, August 20:

All Day

Saturday, August 21:

All Day

Sunday, August 22:

Prior to 12:45 pm | After 8:30 pm

Monday, August 23:

Prior to 9 am | During Lunch from 1-2 pm | After 6 pm

Tuesday, August 24:

Prior to 9 am | During Lunch from 1-2 pm | After 6 pm

Wednesday, August 25:

Prior to 9 am | During Lunch from 1-2 pm | After 5 pm

Hilton Orlando Catering Menus


Sue Christiansen
AANS Meetings Manager