Program and Promotional Material Requirements

Your organization must send their activity's preliminary program and all advance promotional materials to AANS. Advance promotional materials are any kind of invitation, brochure, flyer, etc. AANS staff must review and approve all activity promotional material prior to printing/distributing. Please reference your meeting’s timeline/checklist for due dates.

Promotional materials must include:

• Joint Providership Accreditation Statement (THIS LANGUAGE CANNOT BE CHANGED OR REWORDED IN ANY WAY.):
  • "This activity has been planned and implemented in accordance with the accreditation requirements and policies of the Accreditation Council for Continuing Medical Education (ACCME) through the joint providership of the AANS and (name of non-accredited provider). The AANS is accredited by the ACCME to provide continuing medical education for physicians."
• Designation Statement (THIS LANGUAGE CANNOT BE CHANGED OR REWORDED IN ANY WAY.):
  • "The AANS designates this live activity for a maximum of XX AMA PRA Category 1 Credits™. Physicians should claim only the credit commensurate with the extent of their participation in the activity."
  • If you do not have a complete agenda yet, please use the following statement in lieu of the above statement: "This activity has been approved for AMA PRA Category 1 Credit™."
• AANS logo with joint providership statement.
  • This should be placed on the front of your promotional piece.
  • Contact AANS for a downloadable logo to use
• Intended audience
• Meeting agenda and methods of instruction
• Learning objectives
• Faculty listing (including their credentials)
• Disclosure statement:
  • "Before the program, anyone in control of the educational content of this activity will disclose the existence of any financial interest and/or the relationship they have with the manufacturer(s) of any commercial product(s) to be discussed during their presentation. Disclosures will be included in the final program."

All activity materials must be reviewed and approved by AANS staff. Your organization must send AANS a copy of your final program before printing and distributing it. AANS reserves the right to deny meeting accreditation if any criteria are not met prior to publication.

The final program must include:

• Joint Providership Accreditation Statement (THIS LANGUAGE CANNOT BE CHANGED OR REWORDED IN ANY WAY.):
  • "This activity has been planned and implemented in accordance with the accreditation requirements and policies of the Accreditation Council for Continuing Medical Education (ACCME) through the joint providership of the AANS and (name of non-accredited provider). The AANS is accredited by the ACCME to provide continuing medical education for physicians."
• Designation Statement (THIS LANGUAGE CANNOT BE CHANGED OR REWORDED IN ANY WAY.):
  • "The AANS designates this live activity for a maximum of XX AMA PRA Category 1 Credits™. Physicians should claim only the credit commensurate with the extent of their participation in the activity."
• AANS logo with joint providership statement
  • This should be placed on the front of your promotional piece.
  • Contact AANS for a downloadable logo to use
• Meeting agenda and methods of instruction
• Learning objectives
• Faculty listing (including their credentials)
• Disclosure listing and information
• Joint Providership disclaimer:

"The material presented at the (insert meeting name) has been made available by the (insert meeting organization) and the AANS for educational purposes only. The material is not intended to represent the only, nor necessarily the best, method or procedure appropriate for the medical situations discussed, but rather it is intended to present an approach, view, statement or opinion of the faculty, which may be helpful to others who face similar situations."

"Neither the content (whether written or oral) of any course, seminar or other presentation in the program, nor the use of a specific product in conjunction therewith, nor the exhibition of any materials by any parties coincident with the program, should be construed as indicating endorsement or approval of the views presented, the products used, or the materials exhibited by the (insert meeting organization) and jointly provided by the AANS, or its Committees, Commissions or Affiliates."

"Neither the AANS nor the (insert name of meeting organization) makes any statements, representations or warranties (whether written or oral) regarding the Food and Drug Administration (FDA) status of any product used or referred to in conjunction with any course, seminar or other presentation being made available as part of (insert meeting name). Faculty members shall have sole responsibility to inform attendees of the FDA status of each product that is used in conjunction with any course, seminar or presentation and whether such use of the product is in compliance with FDA regulations."

• Commercial support acknowledgement (if applicable)
  • Need to differentiate between supporters and exhibitors
• Listing of the names of the planners (includes staff and abstract reviewers)
  • They must be listed by name. For example: “The following persons planned or contributed to the planning of this CME activity:” (then list the names)
  • If listed on disclosure list, need to put “planner” next to the person’s name